Information for Graduating Students

Degree Date

If you are graduating Spring 2021, the graduation date/degree conferral date that will appear on your transcript will be June 13, 2021.

If you are graduating Summer 2021, the graduation date/degree conferral date that will appear on your transcript will be September 7, 2021.

Please note that the commencement ceremony date has no impact on your graduation date

Licensure Process

California

  • Please review the Applying for Licensure Workshop PTBC slides from February 2021 and visit the PTBC website for more details
  • If you are graduating Spring 2021, the graduation date/degree conferral date that will appear on your transcript will be June 13, 2021. If you are graduating Summer 2021, the graduation date/degree conferral date that will appear on your transcript will be September 7, 2021. Please use this date to complete the form.
  • How are P1E forms submitted? After you complete your clinical and all requirements (EXXAT and CLE assignments) have been graded, your course director and director of clinical education will notify the Student Affairs Officer that you have been approved for graduation. The Student Affairs Officer will complete the P1E form and submit it to the PTBC. It is not an instantaneous process, but we try to work swiftly and accurately!
  • What can you do to ensure that your P1E form is submitted in a timely manner? Make sure all of your clinical requirements are completed and submitted on time.

Out-of-State

  • If you are applying for licensure in outside of California, please check those requirements. For any forms that require a department or registrar signature, complete the personal information section and notify the Student Affairs Officer. Check with those boards to see if they have an electronic submission process (many have allowed us to email forms in this past year, which can be faster). The Student Affairs Officers will complete the rest of the form and submit it.

Transcripts & Diplomas

How to obtain your transcript

It can take the Registrar four to six weeks after the degree date for the degree conferral to appear on your transcript.

  • For UCSF, you can order your transcript through the student portal. Please refer to the UCSF Registrar site for instructions.
  • For SFSU, please refer to the SFSU Registrar site for instructions on ordering your transcript.

How to obtain your diploma

Diplomas are available eight to twelve weeks after you graduate. You can pick up your diploma in person, or it can be mailed to you. Please refer to the UCSF Registrar site for more information.

Managing Accounts after Graduation

Your UCSF email account and other UCSF accounts will be closed six months following your official graduation date. Most services are terminated without prior notice or warning. Your account might still work for a few days on or after the official closure date because there is some variability in the administrative process of closing many accounts at the same time. However, this is not guaranteed and your access could be removed at any time on or after the closure date.

Take care of email before it closes

Unfortunately, we are unable to forward your @ucsf.edu email messages to another email account—even your alumni email account. After your @ucsf.edu email account closes, messages sent to it will be processed as though your email account does not exist. The message is returned to the sender with an error message stating that the message was undeliverable.

To prepare for your @ucsf.edu email account closure, take the following steps soon after your date of graduation:

Save (archive) email messages from your @ucsf.edu email account:

  • If you haven't already, set up Microsoft Outlook.
  • Archive messages using Outlook.
  • You can also use other email applications such as Apple Mail and Mozilla Thunderbird to archive email. After connecting, confirm that your messages are copied to your computer.

Set up another email account if you don't already have a non-UCSF email account for personal use.

  • Update accounts on websites that use your email address as your login. For example, if you created an account with a website using your UCSF email address, neglect to update your account with your non-UCSF email address, and then later forget your password, they will probably attempt to send you a password reset link to your @ucsf.edu email address, to which you will no longer have access. Your access to your @ucsf.edu email account cannot be restored, even for situations like these.
  • Pay attention to which email you are using when applying to jobs or networking. Your @ucsf email will be closed six months following your official graduation date.

Request a UCSF alumni email forwarding address or account.

Notify appropriate parties that your @ucsf.edu email address will no longer be available and give them the email address you'd like them to use instead. For example:

  • Send a mass mailing to everyone in your address book.
  • Create an email signature.
  • Set a vacation notice (optional): When you're ready to stop using your @ucsf.edu email account, set a vacation notice that notifies others of your new email address.

Save data you want to keep from Box

Data on Box is retained for only 90 days. Take the following steps to preserve any important data you have saved on Box.

If you installed Box Drive, uninstall it from all your devices. Confirm that the data you want to keep remains on all the devices you want it to remain.

To provide access to someone else who is continuing at UCSF, transfer ownership then confirm that they have access.