Incoming Students

Incoming Students

The following information is for students who have accepted an offer of admission to the DPT program.

All students must check their email accounts daily for new updates. UCSF email accounts will serve as the primary source of communication.

To-dos by the deadline specified in your offer notice:

 

  1. Submit the signed acceptance form
    Read the Acceptance Form that you received in your Admission Offer email in its entirety. A signed copy of the 2022 Acceptance Form signature page must be emailed by the deadline indicated in your Admission Offer email to [email protected].
     
  2. Pay a Nonrefundable $500 Registration Fee Deposit
    Payments must be made by check and mailed (postmarked by the deadline in your Admission Offer Letter) to the UCSF Office of the Registrar. Please see instructions on the Registration Fee Deposit Form (attached in your Admission Offer email).


Receipt of your signed 2022 Acceptance Form signature page and $500 deposit carries the expectation that you intend to register in our program. However, should there be a change in your plans after acceptance, please notify us immediately so that another student may have the opportunity to fill your place.

Submit Official Transcripts

Once you have completed the steps above, you must send official transcripts separately to SFSU and UCSF. Instructions for each are below.

Please note, a degree conferral transcript is an official copy of your transcript that includes all of the following:

  • the degree you earned (BS, MS, etc.)
  • the major in which your degree was earned (e.g., Biological Sciences, Art History)
  • the date the degree was awarded
     

Transcripts for SFSU

You must send ALL transcripts for EVERY US college and university you attended, including copies of official transcripts noting your degree conferral and final grades for all prerequisite coursework.

  • SFSU accepts electronic transcripts from regionally accredited U.S. colleges and universities sent through third-party delivery services such as eSCRIP-SAFE, Docufied, National Clearinghouse and Parchment. They also accept electronic transcripts sent directly from the university. All electronic transcripts must be sent directly to: [email protected] from the institution to be considered official (Any electronic transcript sent from a student’s email address will be considered unofficial).
  • If you are currently enrolled in courses, you must submit additional transcripts at the end of the term with final grades and/or degree conferrals posted.
  • If you have any further questions regarding transcript requirements for SFSU, please contact Nikki Reyes by email at [email protected].

Transcripts for UCSF

You must submit one official, sealed transcript from each institution that you have attended only if changes have been made (updated grades, degree conferral) from the official transcripts that are in your PTCAS application. Final grades and/or degrees conferrals must be posted on the transcripts. If you are currently enrolled in courses, you can submit the transcript at the end of the term with final grades and/or degree conferrals posted.

  • Email (Preferred): You can request official transcripts sent electronically to [email protected]. They must come from an official source (directly from the university or third-party delivery service). Any electronic transcript sent from a student’s email address will be considered unofficial.
  • Mail (Only if electronic transcripts are not an option):
     

UCSF/SFSU PT Admissions
1500 Owens St., Suite 400
UCSF Box 0736
San Francisco, CA 94143

The United States Postal Service (USPS) and UPS require all UCSF departments in San Francisco use the zip code 94143 regardless of location.

Packages from other commercial carriers and accountable mail should be addressed with the geographic zip code 94158.

  • Commercial carriers – e.g., FedEx
  • Accountable mail – Registered, certified, insured and/or express mail for which a signature is required.
     

Academic Schedule

Report any changes to your current or planned course schedule by emailing [email protected]. This includes any courses that have been added or dropped since submitting your PTCAS application.

Your admissions status is contingent upon receipt and evaluation of all official transcripts and bachelor’s degree conferral at both institutions. PTCAS will not forward your transcripts. Note that you will not be able to complete the admissions process or be allowed to register for classes until all transcripts (including degree verifications) are on file.

Please note that students admitted to the DPT Program must maintain the scholastic standards achieved prior to acceptance. If your GPA falls below your current overall GPA or you receive less than a B in a prerequisite course, your admission status may change. If your record changes considerably or you are unable to complete any of the specific requirements, you must email [email protected] immediately. All incomplete grades must be cleared from your record.

Applicants currently enrolled in baccalaureate study may be admitted on the condition that their bachelor’s degree will awarded by the end of the Spring 2022 term.

After the previous steps have been completed (signed acceptance form, registration deposit, and transcript submission), you will be contacted by SFSU and UCSF to set up your accounts.

SFSU Graduate Studies will send you an email to submit California State University Graduate Application for SFSU (Cal State Apply). This process will create an SFSU email address and allow you to register for courses and access university resources in the future. Please complete this as soon as you are able. The transcripts you have submitted to SFSU will be paired with this application.

In December, the UCSF Office of the Registrar mailed you a letter providing your MyAccess login and password so you can apply for financial aid. You will need to log in for the first time within 45 days after the date of the letter to avoid deactivation of the new account. The Office of the Registrar will mail you another letter, likely in February, providing these login credentials again and instructing you how to access your UCSF email account. This letter will provide useful information about registration, as well. If you did not receive the letter in December, please notify the Office of the Registrar ([email protected]) of your correct mailing address and ask for a new letter providing your MyAccess login credentials.

Upon Accepting Your Offer of Admission

 

  1. Apply for financial aid as soon as possible but no later than April 1, 2022!
  • Note that financial aid is processed through UCSF only; DO NOT apply for financial aid through San Francisco State University.
  • You will be receiving MyAccess log on credentials in the mail from the Office of the Registrar to complete the  UCSF Financial Aid Questionnaire.
  • Review the Frequently Asked Questions section of the Financial Aid website.  

  2. Complete Cal State Apply 

  • You will receive an email from the SFSU Graduate Studies Office with instructions for completing the Cal State Apply application and admissions process at SFSU.
  • You must use the same email address as the one used for your PTCAS application to log onto Cal State Apply.
  • Your application will be incomplete until ALL transcripts have been received and reviewed.

  3. Meet immunizations and Clinical Education Requirements

  • Student Health & Counseling and Clinical Education (Castle Branch) have slightly different requirements.
  • Please begin collecting all of your required health documentation now. It may take up to 2-3 months to obtain all required immunizations.
  • Please note that you will not be able to enroll in courses if you have outstanding immunizations.

  4. Find housing 

  • Explore the Housing Services website to apply for on-campus housing and learn about off-campus housing options.
  • If you are interested in on-campus housing, you are strongly encouraged to apply for on-campus housing now.

  5. Academic Schedule

  • Report any changes to your current or planned course schedule by emailing [email protected]
  • This includes any courses that have been added or dropped since submitting your PTCAS application.

  6. Contact Information

  • Notify the program of any change in contact information: mailing address, telephone number, or e-mail address by emailing [email protected]
  • Be sure to also update your contact information in PTCAS, UCSF Student Portal, and MySFSU portal.

  7. Student Disability Services

It is our experience that a number of individuals with disabilities (as defined by Section 504 of the Rehabilitation Act and the Americans with Disabilities Act, as amended) are qualified to study and practice physical therapy with the use of reasonable accommodations. To be qualified for the UCSF/SFSU Physical Therapy program, those individuals must be able to meet both the academic standards and the technical standards of the program, with or without reasonable accommodations. We encourage students to engage in a conversation early with Student Disability Services and the PT program to discuss what accommodations might be possible given the program requirements. For further information regarding services and resources for students with disabilities and/or to request accommodations, please contact UCSF Student Disability Services at (415) 476-6595 or by email at [email protected] & SFSU Student Disability Services at (415) 338- 2472 or by email at [email protected].

    8.  UCSF Email Account

The Office of the Registrar will generate students UCSF email accounts in February. Log onto your UCSF account at mail.ucsf.edu and click on the "campus" domain. Enter your MyAccess user credentials and send a message to [email protected] to confirm your access to your official email. Students are expected to check this account daily. 

Additional  Requirements

 

1. Statement of California Residence. (Due by April 15)

  • Log onto the UCSF Student Portal and click the "CA Residency" tab to submit your Statement of Legal Residence.
  • The laws of California require EVERY student attending the California State University to submit documentation to be classified as either a resident or nonresident for tuition fee purposes.
  • If you are not a California resident, please also visit the UCSF Office of the Registrar and the SFSU Graduate Studies websites for information on exemptions and instructions for how to establish residency in California. 

2. Technology & Encryption Requirements

UCSF is a Bring Your Own Device (BYOD) campus and requires all students to own a personal device for UCSF-related activities. The purpose of these requirements is to ensure that devices meet or exceed a set of standards that will allow students to participate effectively in the UCSF technology ecosystem. Technology will be an integral component of your UCSF education. Having adequate hardware is worth the investment--your focus should be on your education, not dealing with technical issues caused by dated or underpowered devices.

These requirements also ensure that incoming students have installed all security software required by the UCSF Minimum Security Standards. UCSF students have a legal and ethical responsibility to preserve and protect the privacy, confidentiality, and security of all confidential information, both patient and non-patient related. Security regulations are dictated by the Federal Health Insurance Portability and Accountability Act (HIPAA), the Health Information Technology for Economic and Clinical Health Act (HITECH), other Federal and California privacy laws, as well as UCOP and UCSF Policies, and Medical Center Administrative Policies and Procedures.

Please review technology requirements here: http://it.ucsf.edu/students/reqs

You will need to complete the technology and encryption requirements before the beginning of classes in order to access resources.

Prepare for Classes (Instructions will be emailed in May.)

1. Class Schedule

  • Classes will run from Monday-Friday.
  • Anything listed on the google calendar (lectures, labs, presentations, meetings, etc.) is mandatory unless specifically listed as “optional.”
  • The program runs for 36 continuous months beginning in June.
  • Please note that the calendar is always subject to change.

2. New Student Orientation - June 3, 2022. Attendance is mandatory.

3.    First Day of Instruction - June 6, 2022

4.  Obtain required textbooks and supplies.

5. Enroll in classes at SFSU

6. Enroll in classes at UCSF

 

 

Questions? Email [email protected]