Incoming Students

Incoming Students

The following information is for students who have accepted an offer of admission to the DPT program.

All students must check their email accounts daily for new updates. UCSF email accounts will serve as the primary source of communication.


To-dos by the deadline specified in your offer notice:


1. Notify the program of your decision.

Email [email protected] to accept or decline your offer of admission.

2. Pay a Nonrefundable $500 Registration Fee Deposit

Payments must be made by check and mailed to the UCSF Office of the Registrar, postmarked by provided deadline. Please see instructions on the Registration Fee Deposit Form.

 3. Acceptance Form

Read, sign, and send a copy of your acceptance form (available in your offer notice). 

Email a scanned, signed copy of the signature page to [email protected]


Mail a signed copy of the signature page to:

UCSF/SFSU PT Admissions
1500 Owens Street, Suite 400S
UCSF Box 0736
San Francisco, CA 94143-0736

This formed must be postmarked by the deadline. 

If you are sending via FedEx, UPS, etc., or US Mail Registered, Certified, Insured or Express for which a signature is required, use the Zip Code 94158.

Once you have completed the steps above:

Mail Transcripts

Request OFFICIAL, individually sealed transcripts from EVERY college you attended immediately for SFSU when you complete all your outstanding courses and your undergraduate degree is conferred. It is not necessary to send official transcripts to UCSF unless changes to the transcripts of been made.

Your admissions status is contingent upon receipt and evaluation of all official transcripts and bachelor's degree conferral at both institutions.

PTCAS will not forward your incomplete transcripts.

A  degree conferral transcript is an official copy of your transcript that includes the following:

  • the degree you earned (BA, BS, MS, etc.)
  • the major in which your degree was earned (e.g., Biological Sciences, Art History), and
  • the date the degree was awarded.

If your transcript does not note the information list above, it is not considered a degree conferral transcript.

Transcripts for SFSU

  • Collect TWO complete sets of your OFFICIAL, individually sealed transcripts from EVERY college you attended and are currently attending immediately.

  • Place both sets in one envelope and mail them directly to Jill Lienau in the Physical Therapy Department at San Francisco State University at the address below.

Jill Lienau

San Francisco State University

Graduate Program in Physical Therapy

1600 Holloway Avenue, HSS 118

San Francisco, CA 94132

SFSU Notes:

  • If you are currently enrolled in courses, you must submit TWO additional transcripts at the end of the term with final grades and/or degree conferral posted.

  • DO NOT mail your transcripts to the SFSU Graduate Division. Jill will personally deliver your transcripts to the Graduate Division to ensure that they do not get lost.

  • If you have any further questions regarding transcript requirements for SFSU, please contact Jill Lienau by phone at (415) 338-2001 or by email at [email protected].


Transcripts for UCSF

  • You must submit one official, individually sealed transcripts from ALL institutions that you have attended ONLY if changes have been made (updated grades, degree conferral). Final grades and/or degrees conferrals must be posted on the transcripts.

  • Place all transcripts in one envelope and mail them directly to in the Physical Therapy Department at UCSF at the address below:

UCSF/SFSU PT Admissions
1500 Owens St., Suite 400
UCSF Box 0736
San Francisco, CA 94143-0736

*Effective Jun 19, 2015, the United States Postal Service (USPS) requires all UCSF departments in San Francisco use the zip code 94143 regardless of location.

Packages from commercial carriers and accountable mail should be addressed with the geographic zip code 94158.

Commercial carriers – FedEx, UPS, etc.

Accountable mail – Registered, certified, insured and/or express mail for which a signature is required.

UCSF Notes:

  • If you are currently enrolled in courses, you must submit one additional transcript at the end of the term with final grades and/or degree conferrals posted.


Immediately Upon Accepting Your Offer of Admission


  1. Apply for financial aid as soon as possible but no later than April 3, 2020!
  • Note that financial aid is processed through UCSF only; DO NOT apply for financial aid through San Francisco State University.
  • You will be receiving MyAccess log on credentials in the mail from the Office of the Registrar to complete the  UCSF Financial Aid Questionnaire.
  • Review the Frequently Asked Questions section of the Financial Aid website.  

  2. Complete CSU Apply 

  • You will receive an email from the SFSU Graduate Studies Office with instructions for completing the CSU Apply application and admissions process at SFSU.
  • You must use the same email address as the one used for your PTCAS application to log onto CSU Apply.
  • Your application will be incomplete until ALL transcripts have been received and reviewed.

  3. Meet immunizations and Clinical Education Requirements

  • Student Health & Counseling and Clinical Education (Castle Branch) have slightly different requirements.
  • Please begin collecting all of your required health documentation now. It may take up to 2-3 months to obtain all required immunizations.

                                  Note: You will not be able to enroll in courses if you have outstanding immunizations.

  4. Find housing. Explore the Housing Services website to apply for on-campus housing and learn about off-campus housing options.

If you are interested in on-campus housing, you are strongly encouraged to apply for on-campus housing now.

You may download a copy of your acceptance letter from your  UCSF Supplemental Application

  5. Academic Schedule

  • Report any changes to your current or planned course schedule by emailing [email protected]
  • This includes any courses that have been added or dropped since submitting your PTCAS application.

  6. Contact Information

  • Notify the program of any change in contact information: mailing address, telephone number, or e-mail address by emailing [email protected]
  • Be sure to also update your contact information in PTCAS, UCSF Student Portal, and MySFSU portal.

  6. Student Disability Services

It is our experience that a number of individuals with disabilities (as defined by Section 504 of the Rehabilitation Act and the Americans with Disabilities Act, as amended) are qualified to study and practice physical therapy with the use of reasonable accommodations. To be qualified for the UCSF/SFSU Doctor of Physical Therapy program, those individuals must be able to meet both the academic standards and the technical standards of the program, with or without reasonable accommodations.

We encourage students to engage in a conversation early with Student Disability Services and the DPT Program to discuss what accommodations might be possible given the program requirements. For further information regarding services and resources for students with disabilities and/or to request accommodations, please contact UCSF Student Disability Services.

UCSF Student Disability Services (SDS) and San Francisco State University’s Disability Programs and Resource Center are available to assist you in obtaining the services and accommodations you require to ensure equal access to all aspects of the UCSF/SFSU experience.


    8. Accepted Students Day Orientation - March 20, 2020.

We highly encourage you to attend this event to learn more about the program and services available to students at UCSF and SFSU, as well as meet fellow classmates, current students, and faculty.

    9.  UCSF Email Account

The Office of the Registrar will generate students UCSF email accounts in March/April. Log onto your UCSF account at and click on the "campus" domain. Enter your MyAccess user credentials and send a message to [email protected] to confirm your access to your official email. Students are expected to check this account daily. 

Additional  Requirements


1. Statement of California Residence. (Due by April 15)

  • Log onto the UCSF Student Portal and click the "CA Residency" tab to submit your Statement of Legal Residence.
  • The laws of California require EVERY student attending the California State University to submit documentation to be classified as either a resident or nonresident for tuition fee purposes.
  • If you are not a California resident, please also visit the UCSF Office of the Registrar and the SFSU Graduate Studies websites for information on exemptions and instructions for how to establish residency in California. 

2. Technology & Encryption Requirements

UCSF has implemented new IT security requirements. Please review those requirements here:

 All laptops and devices connecting to any UCSF network system must be encrypted. Encryption is the process of encoding information so that only authorized persons can read it. It is used to protect confidential and legally protected data. You will need to complete the encryption process before the beginning of classes in order to access resources. Please see the following options for encryption:


1. A special PT encryption session will be scheduled  between 10am-1pm before the Accepted Students Day program

   Sign up for a one hour session here:


2. Sign up for a regular Encryption Clinic. These sessions occur weekly at either the Parnassus or Mission Bay campus. Appointments are made available up to two weeks in advance and new dates are added weekly.

3. Call UCSF Service Desk at (415) 514-4100.

To Do’s *BEFORE* you show up to your encryption appointment:

1. Be sure you can log onto your UCSF email and MyAccess accounts

For help visit MyAccess FAQs

2. Laptop must be recently backed up. For backup instructions, see links below.

The UCSF community is eligible to use CrashPlan, an online backup service, at a significant discount.

Mac users: see Apple Time Machine or Time Capsule.

Windows 7 users: see Backup and Restore.

Windows 8 users: see Set up a drive for File History.

Windows 10 users: see Back up and restore your files.

During Encryption Session

  • Allow for 30 - 60 minutes of installation followed by 2-4 hours unattended while the computer encrypts
  • Bring your Power Adapter!!
  • Arrive on-time! Appointments begin on the hour.


Review Resources


1. Collaborative Learning Environment (CLE)

The CLE is UCSF’s space for online learning and collaboration activities. It is powered by Moodle, a well-known open source learning management system. Review Section 4, CLE Student Help.

2. Success Resources 

Review the wide range of resources and services (Academic, Financial, Professional, Legal, etc.) designed to help you succeed.

3. Student Inside Guide

Explore the Student Inside Guide, a one-stop shop website of resources, services, and information about UCSF and the San Francisco community.

4. UCSF Outdoors Program - Optional Pre-Program Camping Trip

UCSF Outdoor Programs has created a unique opportunity for incoming PT students to get to know each other prior to the start of their busy schedule with a 3 day guided camping trip in Big Sur. Details coming in the near future

Further information about the UCSF Rec Pass



Prepare for Classes (Instructions will be emailed in May.)


1. Class Schedule

  • Most days classes will run from 8am – 5pm, Monday-Friday, with a few class sessions ending at 6:30pm.
  • Anything listed on the google calendar (lectures, labs, presentations, meetings, etc.) is mandatory unless specifically listed as “optional.”
  • The program runs for 36 continuous months beginning in June.
  • Please note that the calendar is always subject to change.

2. New Student Orientation - June 5, 2020. Attendance is mandatory.

3.    First Day of Instruction - June 8, 2020

4.  Obtain required textbooks and supplies.

5. Enroll in classes at SFSU

6. File a UCSF Summer Study List (register for courses)



Questions? Email [email protected]