Incoming Students

Incoming Students

The following information is for students who have accepted an offer of admission to the DPT program.

All students must check their email accounts daily for new updates. UCSF email accounts will serve as the primary source of communication.

 

To-dos by the deadline specified in your offer notice:

 

  1. Submit this signed acceptance form
    Read this Acceptance Form in its entirety. A signed copy of the 2021 Acceptance Form signature page must be emailed by the deadline above to [email protected].
     
  2. Pay a Nonrefundable $500 Registration Fee Deposit
    Payments must be made by check and mailed (postmarked by the deadline above) to the UCSF Office of the Registrar. Please see instructions on the Registration Fee Deposit Form.
     

Receipt of your signed 2021 Acceptance Form signature page and $500 deposit carries the expectation that you intend to register in our program. However, should there be a change in your plans after acceptance, please notify us immediately so that another student may have the opportunity to fill your place.

Submit Official Transcripts

Once you have completed the steps above, you must send official transcripts separately to SFSU and UCSF. Instructions for each are below.

Please note, a degree conferral transcript is an official copy of your transcript that includes all of the following:

  • the degree you earned (BS, MS, etc.)
  • the major in which your degree was earned (e.g., Biological Sciences, Art History)
  • the date the degree was awarded
     

Transcripts for SFSU


You must send ALL transcripts for EVERY US college and university you attended, including copies of official transcripts noting your degree conferral and final grades for all prerequisite coursework.

  • SFSU accepts electronic transcripts from regionally accredited U.S. colleges and universities sent through third-party delivery services such as eSCRIP-SAFE, Docufied, National Clearinghouse and Parchment. They also accept electronic transcripts sent directly from the university. All electronic transcripts must be sent directly to: [email protected] from the institution to be considered official (Any electronic transcript sent from a student’s email address will be considered unofficial).
  • If you are currently enrolled in courses, you must submit additional transcripts at the end of the term with final grades and/or degree conferrals posted.
  • If you have any further questions regarding transcript requirements for SFSU, please contact Jill Lienau by email at [email protected].
     

Transcripts for UCSF


You must submit one official, sealed transcript from all institutions that you have attended only if changes have been made (updated grades, degree conferral) from the official transcripts that are in your PTCAS application. Final grades and/or degrees conferrals must be posted on the transcripts. If you are currently enrolled in courses, you can submit the transcript at the end of the term with final grades and/or degree conferrals posted. Official transcripts may be submitted electronically by email or by mail (see instructions below).

  • By Email: You can request official transcripts sent electronically to [email protected]. They must come from an official source (directly from the university or third-party delivery service). Any electronic transcript sent from a student’s email address will be considered unofficial.
  • Or By Mail: Place all transcripts in one envelope and mail them directly to the Physical Therapy Department at UCSF at the address below:
     

UCSF/SFSU PT Admissions
1500 Owens St., Suite 400
UCSF Box 0736
San Francisco, CA 94143-0736

The United States Postal Service (USPS) requires all UCSF departments in San Francisco use the zip code 94143 regardless of location.

Packages from commercial carriers and accountable mail should be addressed with the geographic zip code 94158.

  • Commercial carriers – FedEx, UPS, etc.
  • Accountable mail – Registered, certified, insured and/or express mail for which a signature is required.
     

Academic Schedule

Report any changes to your current or planned course schedule by emailing [email protected]. This includes any courses that have been added or dropped since submitting your PTCAS application.

Your admissions status is contingent upon receipt and evaluation of all official transcripts and bachelor’s degree conferral at both institutions. PTCAS will not forward your transcripts. Note that you will not be able to complete the admissions process or be allowed to register for classes until all transcripts (including degree verifications) are on file.

Please note that students admitted to the DPT Program must maintain the scholastic standards achieved prior to acceptance. If your GPA falls below your current overall GPA or you receive less than a B in a prerequisite course, your admission status may change. If your record changes considerably or you are unable to complete any of the specific requirements, you must email [email protected] immediately. All incomplete grades must be cleared from your record.

Applicants currently enrolled in baccalaureate study may be admitted on the condition that their bachelor’s degree will awarded by the end of the Spring 2021 term.

Email Accounts & Next Steps

After the previous steps have been completed (signed acceptance form, registration deposit, and transcript submission), you will be contacted by SFSU and UCSF to set up your accounts.

SFSU Graduate Studies will send you an email to submit California State University Graduate Application for SFSU (CSU Apply). This process will create an SFSU email address and allow you to register for courses and access university resources in the future. Please complete this as soon as you are able. The transcripts you have submitted to SFSU will be paired with this application.

UCSF Registrar will mail you a letter with instructions for setting up your UCSF email account (using the mailing address you supplied in the UCSF Supplemental Application https://gradapplication.ucsf.edu/). You will use your UCSF email account and login to submit your financial aid application and begin accessing UCSF resources. We encourage you to log in to your UCSF Supplemental Application and double check that the address you provided is still accurate. You should be able to update it in the system.
 

Upon Accepting Your Offer of Admission

 

  1. Apply for financial aid as soon as possible but no later than April 2, 2021!
  • Note that financial aid is processed through UCSF only; DO NOT apply for financial aid through San Francisco State University.
  • You will be receiving MyAccess log on credentials in the mail from the Office of the Registrar to complete the  UCSF Financial Aid Questionnaire.
  • Review the Frequently Asked Questions section of the Financial Aid website.  

  2. Complete CSU Apply 

  • You will receive an email from the SFSU Graduate Studies Office with instructions for completing the CSU Apply application and admissions process at SFSU.
  • You must use the same email address as the one used for your PTCAS application to log onto CSU Apply.
  • Your application will be incomplete until ALL transcripts have been received and reviewed.

  3. Meet immunizations and Clinical Education Requirements

  • Student Health & Counseling and Clinical Education (Castle Branch) have slightly different requirements.
  • Please begin collecting all of your required health documentation now. It may take up to 2-3 months to obtain all required immunizations.
  • Please note that you will not be able to enroll in courses if you have outstanding immunizations.

  4. Find housing 

  • Explore the Housing Services website to apply for on-campus housing and learn about off-campus housing options.
  • If you are interested in on-campus housing, you are strongly encouraged to apply for on-campus housing now.
  • You may download a copy of your acceptance letter from your  UCSF Supplemental Application

  5. Academic Schedule

  • Report any changes to your current or planned course schedule by emailing [email protected]
  • This includes any courses that have been added or dropped since submitting your PTCAS application.

  6. Contact Information

  • Notify the program of any change in contact information: mailing address, telephone number, or e-mail address by emailing [email protected]
  • Be sure to also update your contact information in PTCAS, UCSF Student Portal, and MySFSU portal.

  7. Student Disability Services

It is our experience that a number of individuals with disabilities (as defined by Section 504 of the Rehabilitation Act and the Americans with Disabilities Act, as amended) are qualified to study and practice physical therapy with the use of reasonable accommodations. To be qualified for the UCSF/SFSU Doctor of Physical Therapy program, those individuals must be able to meet both the academic standards and the technical standards of the program, with or without reasonable accommodations.

We encourage students to engage in a conversation early with Student Disability Services and the DPT Program to discuss what accommodations might be possible given the program requirements. For further information regarding services and resources for students with disabilities and/or to request accommodations, please contact UCSF Student Disability Services.

UCSF Student Disability Services (SDS) and San Francisco State University’s Disability Programs and Resource Center are available to assist you in obtaining the services and accommodations you require to ensure equal access to all aspects of the UCSF/SFSU experience.

    8.  UCSF Email Account

The Office of the Registrar will generate students UCSF email accounts in March/April. Log onto your UCSF account at mail.ucsf.edu and click on the "campus" domain. Enter your MyAccess user credentials and send a message to [email protected] to confirm your access to your official email. Students are expected to check this account daily. 
 

Additional  Requirements

 

1. Statement of California Residence. (Due by April 15)

  • Log onto the UCSF Student Portal and click the "CA Residency" tab to submit your Statement of Legal Residence.
  • The laws of California require EVERY student attending the California State University to submit documentation to be classified as either a resident or nonresident for tuition fee purposes.
  • If you are not a California resident, please also visit the UCSF Office of the Registrar and the SFSU Graduate Studies websites for information on exemptions and instructions for how to establish residency in California. 

2. Technology & Encryption Requirements

UCSF has implemented new IT security requirements. Please review those requirements here: http://it.ucsf.edu/students/reqs

All laptops and devices connecting to any UCSF network system must be encrypted. Encryption is the process of encoding information so that only authorized persons can read it. It is used to protect confidential and legally protected data. You will need to complete the encryption process before the beginning of classes in order to access resources. No encryption clinics have been scheduled for 2021. We will update you when clinics are available:
 

  • For technology questions, call UCSF Service Desk at (415) 514-4100.

To Do’s *BEFORE* you show up to your encryption appointment:

1. Be sure you can log onto your UCSF email and MyAccess accounts

For help visit MyAccess FAQs http://it.ucsf.edu/pages/myaccess-faqs.

2. Laptop must be recently backed up. For backup instructions, see links below.

The UCSF community is eligible to use CrashPlan, an online backup service, at a significant discount.

Mac users: see Apple Time Machine or Time Capsule.

Windows 7 users: see Backup and Restore.

Windows 8 users: see Set up a drive for File History.

Windows 10 users: see Back up and restore your files.

During Encryption Session

  • Allow for 30 - 60 minutes of installation followed by 2-4 hours unattended while the computer encrypts
  • Bring your Power Adapter!!
  • Arrive on-time! Appointments begin on the hour.

 

Review Resources

 

1. Collaborative Learning Environment (CLE)

The CLE is UCSF’s space for online learning and collaboration activities. It is powered by Moodle, a well-known open source learning management system. Review Section 4, CLE Student Help.

2. Success Resources 

Review the wide range of resources and services (Academic, Financial, Professional, Legal, etc.) designed to help you succeed.

3. Student Inside Guide

Explore the Student Inside Guide, a one-stop shop website of resources, services, and information about UCSF and the San Francisco community.

4. UCSF Outdoors Program - Optional Pre-Program Camping Trip

UCSF Outdoor Programs has created a unique opportunity for incoming PT students to get to know each other prior to the start of their busy schedule with a 3 day guided camping trip in Big Sur. Details coming in the near future
 

Further information about the UCSF Rec Pass

 

 

Prepare for Classes (Instructions will be emailed in May.)

 

1. Class Schedule

  • Most days classes will run from 8am – 5pm, Monday-Friday, with a few class sessions ending at 6:30pm.
  • Anything listed on the google calendar (lectures, labs, presentations, meetings, etc.) is mandatory unless specifically listed as “optional.”
  • The program runs for 36 continuous months beginning in June.
  • Please note that the calendar is always subject to change.

2. New Student Orientation - June 4, 2021. Attendance is mandatory.

3.    First Day of Instruction - June 7, 2021

4.  Obtain required textbooks and supplies.

5. Enroll in classes at SFSU

6. File a UCSF Summer Study List (register for courses)

 

 

Questions? Email [email protected]